Sponsorship Terms & Conditions

Definition

Sponsorship is a mutually beneficial exchange whereby the sponsor receives value in return for financial support or goods or services-in-kind provided to the organisation. The relationship requires a formal written agreement or confirmation setting out the terms of the sponsorship, including any recognition to be given to thesponsor and must be signed by an authorised member of the sponsor and by the IOTSAPresident, chief executive or designee.

Tax receipts are not issued to sponsors. Sponsorships are usually considered business expenses and not charitable donations. They are typically funded from corporate marketing budgets. Sponsorships must comply with the organisation’s policy on conflict of interest. The organisation reserves the right to refuse or decline any offer of sponsorship at its absolute discretion or to negotiate with the sponsor concerning any aspect of a proposed sponsorship.

Sponsorships do not imply endorsement of products or services by the organisation. A sponsorship does not automatically imply any exclusive arrangement with the organisation. The IOTSAPresident or chief executive, in concert with the IOTSA Management Team, is responsible for determining whether a sponsorship will be solicitedand/or accepted based on an assessment of the best interests of the organisation and the wishes of its members. IOTSA’s President or chief executive may refuse any sponsorship deemed at variance with the organisation’s mission, goals, policies, and best interests.

It is important that any sponsorship arrangement involving the IOTSA should:

  • Be unambiguous and clearly understood by all parties.
  • Avoid any real or perceived conflict of interest.
  • Avoid endorsement of a commercial product, although the IOTSA will recognise products which in our sole estimate we believe are useful and efficient for use by members or businesses to reduce the risk of fraud, cyber crimeand identity theft or adversarial compromise.
  • Avoid partnerships with inappropriate individuals and organisations.
  • Receive appropriate approval (see below).
  • Be fully accountable to IOTSA’s board.

General Principles Governing Sponsorship

  • There must not be preferential treatment as a result of sponsorship, for example, an expectation that a company will get favoured treatment by IOTSA over a competitor.
  • Where appropriate, sponsorship should be arranged after publicly calling for expressions of interest to ensure there is no disadvantage to any individual or business.
  • Individual staff should not receive any substantial benefit from association with sponsors. Any commissions, meaningful gifts, or other financial benefits should be brought to the attention of a supervisor or leader.
  • IOTSA must retain internal control over any sponsored program, and sponsors should not have any input into internal operational matters relating to a project they have sponsored.

Who Can Be a Sponsor?

  • Sponsorship arrangements will only be with individuals or companies held in high regard, and who continue to show by their actions that they value an ethical and professional manner of transacting business.
  • Sponsorship should be avoided with any company or organisation that has a real or perceived conflict of interest, or that does not support the basic principles of the IOTSA regarding the need for improvements in operational technology security and the integration of emerging technologies with current and historical IT and OT systems.
  • The sponsoring organisation’s policies and procedures will be in concert with the corporate philosophy of the IOTSA and not likely to cause embarrassment to the IOTSA.

General Guidelines

To ensure editorial integrity, IOTSA has established the following principles to guide the acceptance and recognition of sponsorship marketing efforts and content:

  • All sponsorship activities and advertising shall comply with the laws and regulations of the United Kingdom, as well as relevant state and local laws for each chapter across global territories.
  • IOTSA shall have sole discretion for determining sponsors and the display of sponsor logos and recognition. All sponsored programs will be recognised as such.
  • All sponsorship fees are at the sole discretion of the sponsor and once paid are non-refundable, where agreed renewable annually.
  • Recognition of sponsor products shall not be construed as an endorsement by the IOTSA.
  • IOTSA shall review all sponsorship advertising claims for consumer or business benefit and cost effectiveness and reject any unsubstantiated claims.
  • The IOTSA will not knowingly recognise any forms of products or services that contradict our stated philosophy regarding OT and Cyber Security issues, or are determined in any way to be unethical or misleading to the intended business purchaser, or that we determine in our sole estimation do not represent a good value to the targeted consumer or business segment.
  • Sponsors shall not dictate the form or substance of any content appearing on a sponsored programme for the IOTSA
  • IOTSA shall is directly responsible for communicating and ensuring compliance with its sponsorship policy in all venues and activities related to the sponsorship.
  • The IOTSAsponsorshippolicy will be available on the IOTSAWebsite and will be reviewed from time to time to maintain its relevance..